Credentials, verification, transcripts and translations

Source verification is the process by which the Medical Council of Canada (MCC) sends your credential to the institution that issued it (the source) and asks it to confirm that it issued the credential and that the credential is authentic, accurate and valid. The MCC does this in collaboration with the Educational Commission for Foreign Medical Graduates (ECFMG), a division of Intealth.

Only certain international medical credentials are eligible. Canadian credentials are not eligible. The eligible international medical credentials are: medical degree or diploma, medical school transcript, internship document, postgraduate training document, specialty certificate, and medical licence or proof of registration.

You create a new source verification request (SVR) for each medical credential you want verified, and a fee is charged for each document you submit.

The internship document is an official record confirming that you successfully completed a period of clinical medical training. A clerkship is not an internship, because in a clerkship the supervisor has the direct responsibility for patient care and treatment.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

Candidates focused in practising in Ontario only should contact the College of Physicians and Surgeons of Ontario for source verification.

Official source: Medical Council of Canada: Verification of credentials Checked 2026-09-29

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Submit the request as soon as you know you need a credential verified. How long it takes differs, and it cannot be guaranteed. Each source verification request (SVR) is affected by different variables, such as the type of credential, whether additional documentation is required, and the response times of the institutions that issued the credential. The time each institution takes to respond varies; it can take 3 months or longer.

What happens after you submit

MCC staff review your documents. Once you have uploaded them, do not send another copy to the MCC. If the documents are acceptable, they are sent to the ECFMG, which typically sends them for verification within 5 days of receiving them from the MCC. If the verification certificate is completed, the document status in your physiciansapply.ca account is updated within 5 to 10 days and you receive a notification message.

The status "Verification returned - passed" means your documents were successfully source verified.

If your school does not reply

If the ECFMG has not received confirmation from your institution after 2 months, it sends another request. This is repeated until 3 requests have been sent. If there is still no response after the third attempt, the ECFMG and the MCC take no further action on that request until a response is received.

If your institution is not responding, you can send a message from your physiciansapply.ca account asking for your credentials to be sent directly to the institution by courier service. You are responsible for registering with a courier company and paying all related expenses.

If your request is more than 2 years old

If your initial SVR is more than 2 years old and you still want the document verified, contact the MCC for next steps. You may need to submit a new SVR and pay the current document fee.

Who to contact

Contact the MCC with any question about the source verification of your credentials. Do not contact the ECFMG, which will not be able to support your inquiry. The MCC's phone number for examination and source verification request inquiries is 1-613-520-2240.

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You do not need to verify the same credential again for every organization that asks. When appropriate, verified information can be shared securely to reduce duplication and help streamline administrative processes.

The MCC's pages do not say that a completed verification expires. When you reapply for the MCCQE as a graduate who has "already submitted your final medical degree diploma for source verification, you are not required to resubmit the diploma."

Two clocks do exist. A request that is more than two years old and still unverified may need a new SVR and the current fee. Your identity validity period ends when your identity document expires, or after ten years if it has no expiry date.

If your documents were already verified by the ECFMG, through the Electronic Portfolio of International Credentials (EPIC) or the United States Medical Licensing Examination (USMLE), or by the Australian Medical Council (AMC) or the Health Professions Council of South Africa (HPCSA), this may help with the verification process. You still need to create an SVR, pay the SVR fee and send your documents to the MCC for review.

The routes, the exams and the words, in plain language: Start Here

This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

If you meet the eligibility requirements, you can apply for the MCCQE at any time through your physiciansapply.ca account. If you do not already have an account, you need to create one.

If you have not already done so, create a source verification request (SVR) for your medical degree through your physiciansapply.ca account. The MCC says you can proceed with the exam application as soon as you have submitted and paid for the SVR for your medical degree.

Allow up to 4 weeks for your documents and application to be processed. Your application is only complete once your documents are approved and your medical degree shows as reviewed and accepted in your physiciansapply.ca account. You then receive a message that your application is complete, and only then can you schedule your exam appointment with Prometric.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

Yes, if they are in a language other than English or French. You arrange most translations yourself, through a provider the receiving body accepts. CaRMS translates only two kinds of document, and only between English and French.

The MCC (physiciansapply.ca)

Documents stored in your physiciansapply.ca account must be in English or French. Medical credentials, a passport or other documents in another language must be translated by one of the translation service providers the MCC lists.

If your medical school or university gave you a copy of your credential in English or French that is not a literal, word-for-word translation of the original-language document, you need the original-language document translated.

For most credentials the back page is not required. It must be translated if it includes vital information or official stamps or seals (for example the graduation date, the date the diploma was awarded, examination marks, or the signature of the Dean, Registrar or Chancellor) that are not on the front page.

The MCC does not require apostilles. If an apostille is on a page of its own with no other relevant information, you do not need to have it translated.

With your source verification request, include a copy of the original-language document you sent to the translation provider and the translation file exactly as provided to you. Do not modify the file by adding or removing pages.

The CaRMS match

Both English and French programs accept medical school transcripts in either English or French. If your medical school transcript is in another language, you must arrange for its translation.

What CaRMS will translate for you

CaRMS offers translation from English to French and from French to English to applicants submitting bilingual applications in any of its four residency matches.

Only two kinds of documents are eligible: reference documents (reference letters, structured reference letters and applicant support forms) and the Medical Student Performance Record (MSPR). CaRMS does not offer translation for any other document type. If you cannot select a document to request a translation, one possible reason is that the document is not eligible.

Using the CaRMS translation service is optional. You may choose your own translation service provider, but it cannot be one of CaRMS's translation providers, ITC Translations or Acolad. CaRMS does not maintain a list of translation companies.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

Translations requested through CaRMS Online are done by third-party certified translation agencies, Acolad and ITC Translations. The translations themselves are not certified or notarized, but both companies are certified in line with national translation standards.

CaRMS has worked closely with both translation service providers, the Fédération médicale étudiante du Québec (FMEQ) and the Quebec faculties of medicine to develop an approved terminology database and comprehensive quality assurance processes.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

The medical school transcript should reflect the total, complete academic history at the institution. All courses should be recorded on the transcript whether attempted and/or completed. The courses should be listed in the academic period(s) in which they were attempted and/or completed.

Opening of the article; the full answer is on CaRMS.

Official source: CaRMS help centre Updated by CaRMS 2026-08-22

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The Medical Student Performance Record (MSPR), also known as a Dean's letter, describes your overall performance during medical school. It may be as simple as a confirmation that you attended your medical school, or it may include more specific information.

The MSPR is a requirement for all programs. Programs also recognize that not all schools outside Canada issue it.

CaRMS does not have an MSPR template, because the document is typically created and provided by each medical school. Some international schools might not usually provide MSPRs or Dean's letters, and so would not know what to include if they created one for a student.

The routes, the exams and the words, in plain language: Start Here

This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

Yes. International medical graduates can upload a medical school transcript and a Medical Student Performance Record (MSPR, or Dean's letter) themselves, from the "My Documents - Document Tracking" section of their CaRMS Online account.

Why there is only one spot for each

The placeholders (spots) for the MSPR and the medical school transcript are created by default when your account is created. That is why you cannot create additional spots for them.

If your school sent it and you still cannot see it

There are a couple of possible reasons a document may not have been scanned yet. A common one is that your school submitted it only on the document milestone rather than earlier.

CaRMS also does not open password-protected documents, and it does not retrieve transcripts from links connected to school portals or through third-party service providers such as the National Student Clearinghouse, Parchment transcript service, Digitary CORE or MyCreds.ca.

If both you and your school send it

If you submit your transcript and your school also uploads it, the document received from the school always takes precedence, because it comes directly from the source.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

CaRMS last updated this article in 2022. Check the current version before you rely on it.

Your Cégep transcript does not count as an Undergraduate transcript (Bachelor's Degree). Although you can enter your Cégep information under "My Information - Non Medical Education", the transcripts are not interchangeable.

Opening of the article; the full answer is on CaRMS.

Official source: CaRMS help centre Updated by CaRMS 2022-08-11

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Two options are available if your medical school transcript includes your undergraduate and/or graduate transcript: Simply assign your medical school transcript to the programs where you will be applying. Create a separate document placeholder for the undergrad and/or graduate transcript under "My Documents - Add Documents".

Opening of the article; the full answer is on CaRMS.

Official source: CaRMS help centre Updated by CaRMS 2025-08-12

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CaRMS provides programs outside the match with your documents on request. Email [email protected] asking for your documents to be transferred, and include the complete, detailed list of the documents you want transferred.

CaRMS cannot transfer documents to ERAS if you are an international medical graduate (IMG).

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

You send a certified copy of your primary identity document or documents, a photograph and a signature. The MCC must confirm your identity before it can process any source verification request, exam application or other service.

Which document counts

A valid (not expired) passport can be your primary identity document. The MCC does not need copies of blank pages or of the pages with your visas.

If you live in Canada or the United States and do not have a valid passport, you need to submit 2 primary identity documents, because the MCC requires government-issued documents that contain your photograph, signature and date of birth.

If you are a refugee in Canada and no longer have your physical passport, you may submit other documents that let the MCC confirm your identity. Most often it can accept a photocopy of your valid (non-expired) passport stamped by the Canada Border Services Agency or Immigration, Refugees and Citizenship Canada.

Who certifies the copy

An acceptable certifying official must certify your identity documents. The official legally attests to your identity by seeing you and your identity documents in person.

The photograph

The photograph must be in JPG format, passport quality (full-face and very clear, with a contrasting background), in colour, and recent (within 6 months). Selfies, cropped group photos and images altered using artificial intelligence (AI) are not accepted.

How long it lasts (the identity validity period)

Once your identity documents have been reviewed and accepted, the identity validity period in your physiciansapply.ca account begins. It expires when your primary identity document expires, or in 10 years if your primary identity document has no expiry date.

If it has expired, you are asked for new documents (primary identity document, photograph and signature) the next time you submit a source verification request or apply for an exam.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

Citizenship or legal status is required for entry into residency. You either share a verification through your CaRMS Online account, or you upload a notarized copy of an accepted document.

Sharing a verification instead of uploading

CaRMS has partnered with three third-party organizations to automate its verification: the Alberta International Medical Graduate Program (AIMG), the British Columbia Clinical Assessment Program (BC-CAP) and the Medical Council of Canada (MCC).

If you are an IMG or a USMG (Osteo) and you have not been identified as an eligible applicant in either the AIMG or the BC-CAP assessment program, you have two options. You can share your Identity Validity Period (IVP) through your CaRMS Online account, or you can upload an accepted proof of citizenship or legal status document.

If a third-party organization or PGME has verified your Canadian citizenship or legal status and it was successfully shared with CaRMS, a green check mark appears next to the 'Citizenship status in Canada' field under "My Information -> Personal Information".

Which document to upload

Only Canadian citizenship documents should be uploaded to the Canadian Citizenship section. When a program's Canadian citizenship requirements ask for a birth certificate, this means a Canadian birth certificate.

What has to be notarized, and who can do it

CaRMS says the only documents that require notarization are proof of citizenship documents and Permanent Resident Cards. The same applies to documents you upload yourself: only citizenship documents need to be notarized. If a program description asks for notarization of any other type of document, CaRMS asks you to let it know.

The Canadian government maintains a list of professionals who can certify or notarize documents.

A later match

For a later match, such as a subspecialty match, you can re-use your proof of citizenship from a previous match if the document and the notarization have not expired.

The routes, the exams and the words, in plain language: Start Here

This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

When you schedule an MCC exam, the MCC reviews and accepts your identity documents. They remain valid in your physiciansapply.ca account for up to 10 years, depending on the expiry of the document you submitted. That period is your Identity Validity Period (IVP).

If it is available, you can transfer your IVP from physiciansapply.ca to your CaRMS Online account.

The routes, the exams and the words, in plain language: Start Here

This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

Setting up a physiciansapply.ca account is a one-time fee of $150.00. A source verification request costs $232.00 per medical credential. Both fees are non-refundable.

The routes, the exams and the words, in plain language: Start Here

This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

physiciansapply.ca is a comprehensive, account-based portal run by the Medical Council of Canada (MCC). It is a secure online account that needs only a one-time set-up fee and gives access to a range of services.

The MCC Physician Credentials Repository is a secure, confidential online database where you can permanently store your international medical credentials and share them with Canadian medical regulatory authorities and other organizations registered with the MCC. Any international medical credential you submit for source verification from your physiciansapply.ca account is automatically added to your portfolio in the repository.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

A MINC will be issued to all individuals (who consent in writing) at the time of their initial, even temporary, entry to any aspect of the Canadian medical education or practice systems, including undergraduate students, postgraduate trainees, applicants to the MCC examinations, and physicians of any registration status. Once assigned, an individual's MINC will remain unchanged throughout his/her entire medical career.

Official source: Medical Council of Canada: The Medical Identification Number for Canada Corporation Checked 2026-09-29

The routes, the exams and the words, in plain language: Start Here

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Through physiciansapply.ca, free of charge for organizations registered with the MCC, and through the MCC's File Transfer Service, for a fee, for any other organization.

Organizations registered with the MCC

Organizations must register with the Medical Council of Canada (MCC) to receive credentials through physiciansapply.ca. The Canadian medical organizations on the MCC's list are the Canadian Resident Matching Service (CaRMS), the Royal College of Physicians and Surgeons of Canada and the College of Family Physicians of Canada. There is no fee for sharing documents with organizations registered with the MCC.

The CaRMS match

CaRMS can transfer these documents from your physiciansapply.ca account: your Medical Council of Canada examination scores, your medical school transcript, and your diploma. Transfer the diploma only if you do not already have a diploma in the Document Tracking section of your CaRMS Online account.

Organizations not registered with the MCC

You can still give them access to documents in the repository through the File Transfer Service. It covers source-verified medical credentials, the Educational Credential Assessment report, individual examination results, and the Registration and examination summary. A fee applies per document. If you transfer more than 4 documents to the same third party in a single transaction, you are charged for only 4. The organization receives an email when the files are transferred and must access them within 30 days.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

Yes, to the regulators set up for it. Through your physiciansapply.ca account you can apply to one or more of the medical regulatory authorities (MRAs) that are set up to receive applications through the portal, which is a majority of MRAs. You can use it only to apply for independent registration for the first time in a jurisdiction.

The application for medical registration costs $240.00. Refunds can be processed only with the approval of the appropriate MRA, and you should contact that MRA directly. If a refund is approved, the MCC charges a $70.00 administrative fee.

Your answers to any MRA-specific questions are seen only by that MRA. Each MRA sees only your application for its own jurisdiction and will not know if you applied elsewhere.

The routes, the exams and the words, in plain language: Start Here

This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

You fill in your personal details directly in CaRMS Online. The personal information CaRMS lists includes your date of birth, gender, citizenship and your MINC, and you can also add other medical identification numbers.

What the MINC is

The MINC (Medical Identification Number for Canada) is a unique, lifetime identifier for everyone who enters the Canadian medical education or practice system. It was developed to give a reliable way of identifying every individual in those systems.

How you get one

MINCs are issued by the Medical Council of Canada (MCC) or by a provincial or territorial medical regulatory authority, the prime users of the MINC system. The MCC gives you a MINC once your identity documents are reviewed and your exam application is approved.

Why CaRMS requires it

The MINC is mandatory in the CaRMS application because it gives CaRMS a seamless and secure way of verifying and processing applicant information and documents. CaRMS limits its use of the MINC to the purposes of the Application and Matching Program: it is a single, secure means of identifying applicants for registration, verification and document processing.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

Yes. Every match year, international medical graduates (IMGs) must transfer their Medical Council of Canada (MCC) exam results and documents from physiciansapply.ca to their CaRMS Online account. This applies to new and returning applicants alike, even if you took part in an earlier match.

Canadian medical graduates should not transfer their scheduled MCCQE exam.

The routes, the exams and the words, in plain language: Start Here

This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

Yes. If you take part in the second iteration of a match, your application information and documents from the first iteration remain in your account for use in the second iteration. You can update or add content in the "My Information" sections, and update or add documents.

The documents in your CaRMS Online account, and most of your application data, also remain available for use in a future match. The only exception is the Casper and FMProC score.

CaRMS does not require documents to be re-uploaded or re-submitted unless you have an updated version. In that case, find the old document under "My Documents -> Document Tracking" and upload the new one to replace it.

The routes, the exams and the words, in plain language: Start Here

This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

In the first iteration of the R-1 Match and the Fall Subspecialty Residency Match, and in the Family Medicine/Enhanced Skills Match and the Spring Subspecialty Residency Match, every translation request submitted through CaRMS Online before the translation request submission deadline is completed and uploaded into your account before the application submission deadline.

For the 2027 R-1 first iteration:

• MSPR: if you requested the translation before the deadline of October 21, 2026, at 17:00 ET, you receive your translated MSPR by November 18, 2026 at 12:00 (noon) ET.
• Reference documents: if you requested the translation by the deadline of November 5, 2026 at 17:00 ET, they are guaranteed to be completed and uploaded into your CaRMS Online account before file review opens.

If you submitted your requests before the translation submission deadline and they have not arrived by the application deadline, they are covered under the translation provider's service guarantee, and CaRMS fully expects them to be completed before the application submission deadline.

CaRMS still processes requests made after the translation request deadline, for example when your referees cannot provide reference documents until then. Because of the high volume of requests, CaRMS cannot guarantee when those translations will be available in your account.

You can check the status of your translation requests in the "Translation Requests" or "Document Tracking" sections of your CaRMS Online account, where you can see the date each document was uploaded.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

The translation company receives the version of your MSPR that was in your account when you requested the translation. A version uploaded to your CaRMS account after that transaction date cannot be accommodated because of timeline limitations.

The translation provider makes every effort to translate documents accurately and completely, but in some instances translation is not possible, for example when the document contains text in a language other than English or French.

Although ITC Canada has quality assurance processes in place, CaRMS encourages all applicants to review their translated MSPR, as with any other direct relationship between a client and a translation service.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

An Educational Credential Assessment (ECA) confirms that an international medical degree is comparable with a Canadian one. The Medical Council of Canada (MCC) issues ECAs only for medical degrees and diplomas.

Immigration

If you are applying for Immigration, Refugees and Citizenship Canada (IRCC) programs such as the Federal Skilled Worker Program or the Canadian Experience Class, you may need an ECA report to complete your Express Entry profile.

Licensure

An ECA does not let you practise medicine in Canada. Although an ECA report may confirm that a medical degree or diploma is comparable, you still need to meet other requirements, such as additional postgraduate training, before provincial and territorial medical regulatory authorities award full licensure.

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This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer

$130.00 a copy, non-refundable. Your medical degree has to be through source verification first. The MCC puts the report in your physiciansapply.ca account within 14 business days of your request, and it is valid for immigration purposes for 5 years.

What you need before you can request one

An international medical graduate can request an ECA report from the MCC on meeting one of two options.

• Option one: your final medical degree or diploma has been source verified by the MCC with a status of verification returned - passed.
• Option two: your medical school transcript has already been source verified by the MCC with a status of verification returned - passed, and that transcript confirms that the degree was awarded and the date it was awarded, and your final medical degree or diploma has been submitted for source verification and has a status of sent for verification or resent for verification.

What it costs

Educational Credential Assessment: $130.00 per copy. The fee is non-refundable.

How long it takes, and how IRCC gets it

The MCC generates your ECA report and makes an electronic copy (PDF) available in your physiciansapply.ca account within 14 business days of your request. Allow up to 8 weeks for delivery by regular mail, depending on your mailing address. Once your ECA report is in your physiciansapply.ca account, it is accessible to Immigration, Refugees and Citizenship Canada.

How long it is valid

Your ECA report is valid for immigration purposes for 5 years from the time it is issued. You can request a new ECA report, if needed, 4 years following your original report date.

The routes, the exams and the words, in plain language: Start Here

This answer is my reading of the official source, not official or legal advice. It may be incomplete, out of date or wrong, and I take no responsibility for decisions made on it: confirm on the official page before you act. Disclaimer